How to Lead Effective Meetings Essay Example | Topics and Well Written Essays - 1250 words

How to Lead Effective Meetings - Essay Example As the discussion highlights  agenda is a list of items that need to be discussed by the participants in order to achieve the objectives of a meeting. Being a form of early warning system, agenda helps the participants of a meeting to be prepared on how to deal with the various topics that will be covered in the meeting. To achieve the goals of the meetings, it is fundamental for the participants to be well prepared before a meeting. Thus, the main role of agenda is to provide the participants with the information in order ensure they are prepared. An agenda works as a time table that is followed by the participants during a meeting.According to the paper findings  an agenda is structured into three major items. The first one is common items that include apologies for absence, minutes of last meeting and matters arising. The second part is specific items that include accounts, special reports and appointments. Thirdly, an agenda has concluding items that includes any other busine ss (AOB) and the date of next meeting. For a meeting to be successful in meeting its aims, all the three items of the agenda must be covered.  Prior to a meeting, Peytons General Supplies department managers ensures adequate preparation. Meeting preparation takes four major steps. First, the managers identify the reasons of holding the meeting. In this way, they ensure that the meetings have clear goals. Secondly, the managers identify who should attend the meeting.